Saint Francis University is a vibrant community embodying the spirit of our patron, St. Francis of Assisi. The University appreciates its varied constituencies, including alumni, by applying its mission, vision and Franciscan values to all aspects of its culture. In particular, the University recognizes the very special relationship it has with its alumni, and the importance of expanding and deepening alumni interactions with the University. As such, the University supports the Saint Francis University Alumni Association, which operates as an autonomous unit within the University’s organizational structure.
The Association is guided by the following Mission, Core Values and Vision in its relationships and interactions.
?As we continue to face one day at a time together, we are reminded of phrases and words that never appeared in our daily vocabulary: social distancing, PPE, Zoom, online graduations, virtual happy hours, etc.
I would like to stress four words as they relate to us: courage, dignity, strength and hope.
Courage and dignity have been exemplified in so many ways by the Saint Francis community, and particularly our graduating seniors led by Emily Graziano, President of the Class of 2020.? Their dignity in accepting this unfortunate chain of events that interrupted their celebrations of four long years of study has been nothing short of stellar.? And of course, there is the courage demonstrated by our alumni who are currently frontline essential workers through this pandemic.
The Saint Francis community students, faculty, and alumni have demonstrated their strength in ways far beyond anyone’s imagination. Just recently on the Day of Caring our community donated over $48,000 to the Student Emergency Fund, all while coping with their own suddenly uncertain economic situations. Talk about strength.
Finally, there is always hope.? As demonstrated in so many ways this past couple of months, the hope for our futures and that of Saint Francis university is unprecedented.? We continue to hope to return to campus in some fashion soon, continue our in-person alumni gatherings, resume our sporting events, but most importantly hope for the health and safety of all.
I thank you for your generosity, thoughts and prayers. I pray you stay healthy and safe. Stay in touch--we love hearing from you!
Sharon A. Hoffman, Class of 1980Shar58@Comcast.net
The Alumni Association is committed to promoting and strengthening lifelong relationships with the worldwide Saint Francis community.? But the Association is a member-funded organization so without your membership, we can't be successful.
Your tax-deductible membership contribution of only $30 helps the Alumni Association:
As a member of the Association, you'll also have access to great benefits you can use from home, and when you visit Loretto, including:
Because your membership contribution is tax-deductible, you'll also be recognized in the University's Donor Report, published each fall.
Please take a moment to fill out the
Alumni Association application form.
Saint Francis University is a vibrant community embodying the spirit of our patron, St. Francis of Assisi. ?The University appreciates its varied constituencies, including alumni, by applying its mission, vision, and Franciscan values to all aspects of its culture. ?In particular, the University recognizes the very special relationship it has with its alumni, and the importance of expanding and deepening alumni interactions with the University. ?As such, the University supports the Saint Francis University Alumni Association, which operates as an autonomous unit within the University's organizational structure.?
The name of this organization shall be the Saint Francis University Alumni Association (hereinafter, Association).
The Association shall be guided by the following Mission, Core Values, and Vision in its relationships and interactions.
Promote and strengthen lifelong relationships with the worldwide Saint Francis community through communication, activities, and services.
A network of alumni engaged in supporting each other and acting to advance Saint Francis University.
3. ?Constitutional Amendments and By-LawsThe Constitution may be amended by a majority vote of the Association's active membership or by a two-thirds (2/3) vote of the Association's Board of Directors.The Association shall have the authority to adopt By-Laws as necessary to facilitate the transaction of the Association's business, provided such By-Laws do not conflict with this Constitution. ? ? ??
Section 1. ?Definition. ?There are two types of Association membership: ? Active and Honorary.?Section 2. ?Active Members. ?Active membership in the Association shall be granted to persons who:
Section 3. ?Honorary Members. ?Honorary membership in the Association shall be granted to persons who:?Have received an honorary degree from the University, or?Have been a member of the faculty, administration, or staff of Saint Francis University, or?Have rendered valuable service to the University and are recommended by a majority of the Board of Directors for Association membership.?Article II. GovernanceSection 1. ? ?Board of Directors. ?The Association shall be governed by a Board of Directors, comprised of no fewer than 24, but no more than 28 voting members. ? The Director of Alumni Relations serves as an ex-officio, non-voting member of the Board. ?Section 2. ?Former Members. ?Former members of the Board of Directors who have completed at least two terms of service and wish to stay involved in Board functions and activities shall be eligible to become Members Emeritus provided they maintain their Active membership in the Association. ?A majority vote of the Association Board of Directors confers lifetime Member Emeritus status. ? Members Emeriti contribute to Board functions and activities and participate in Board meetings in a non-voting capacity with no compensation for their services or expenses.Section 3. ? Board Officers and Executive Committee. ?The Officers of the Association shall be a President, Vice President, Secretary, and Treasurer. ?These Officers comprise the Executive Committee of the Board with the Director of Alumni Relations serving as an ex-officio, non-voting member.?Section 4. ? ?Terms. ?Members shall hold office for three (3) years with an option to run for a second three (3) year term if so desired. ?After two consecutive terms, the Board Member shall step down. ?A waiting period of one year shall apply before a retired Board Member can be considered for re-election. ?Terms of office shall be staggered such that one-third (1/3) of the Board member terms expire each year.?Section 5. ? Vacancies. Vacancies on the Board of Directors due to any cause except completion of term shall be filled through appointment. ?The Nominating Committee shall provide its list of candidate names to the Executive Committee, which will appoint new members from the Nominating Committee's list, to complete unfinished terms.Section 6. ?Board Member Compensation. The members of the Board shall serve without compensation with the exception of travel expenses, such as mileage to and from the Board Meetings. This compensation is on a voluntary basis.Section 7. ? Board Meetings. ?The Board shall meet not less than semi-annually as scheduled by the Board. ?A quorum shall consist of 40% of the members of the Board, one of whom shall be an Officer. A quorum can be reached via teleconference as long as one Officer is physically present.Section 8. ?Absences. ?Any absences by a Board member of more than half the regularly scheduled ?Board meetings will be reviewed by the Executive Committee, discussed with the Board member and, if not resolved, referred to the full Board for decision on the member's continued service.Section 9. ?Board Member Elections. ?Candidates for alumni membership on the Board of Directors may be proposed by any Active member of the Association.? A candidate for the board must meet the following criteria:? 1) A candidate who graduated more than 10 years prior must have been a due-paying member of the Association for at least the previous 3 years or a life member.? 2) A candidate who graduated less than 10 years prior must have been a dues-paying member for 1 year or a life member.? Proposed candidates for Board membership shall submit a letter of interest, resume, and a completed application form to the Director of Alumni Relations. The Director of Alumni Relations shall validate that the candidate is an Active member of the Association, and forward all materials to the Nominating Committee. The Nominating Committee shall review all applications with the goal of reflecting the diversity of the Association's membership, providing additional skills to the Board, and ensuring that the candidate can meet the responsibilities of Board membership. The Nominating Committee shall maintain a list of qualified available candidates.Notices of vacancies due to the expiration of completed terms shall be published by the Director of Alumni Relations no later than February 1 on the Association pages of the Saint Francis University website and in an e-newsletter or letter sent to Active Association members no latter than February 1. All notices shall contain the procedures for submitting an application by a due date selected by the Nominating Committee in conjunction with the Director of Alumni Relations.??The Nominating Committee shall present a slate of available candidates for full terms on the Board at the April meeting of the Board of Directors, after which nominations for candidates will be closed.?The Director of Alumni Relations shall send (by June 1) the slate of candidates for membership on the Board of Directors of the Association to all Association members whose mail or e-mail addresses are on file with the Alumni Office. Association members shall submit their completed ballots by mail or electronically to the Alumni Office by midnight July 1. The Director of Alumni Relations shall total the ballots and report the results at the Annual Meeting of the Association. ?In the event of a tie, the Board of Directors shall vote to resolve the tie at the Association's Annual Meeting.?Article lll. ?OfficersSection 1. ? Election and Term. ?The Officers of the Association shall be a President, Vice President, Secretary and Treasurer. ?Said Officers, elected by the Board of Directors at the summer Board meeting, must be members of the Board at the time of their election. ?They shall hold office for a term of two years and may be elected for one additional term in succession. The Officers' terms of office will begin at the first Board meeting following their election. ?An Officer whose Board term expires before completion of the office term may continue on the Board until that term is fulfilled.?The Board of Directors may fill a vacancy in any of these positions for an unexpired term.Section 2. ? Duties of the President and Vice President. ? The President shall preside at all the meetings of the Board of Directors, the Executive Committee and the Association. ?He/she shall be the Chief Executive Officer of the Association and have all powers and duties connected to such office, subject to the approval of the Board of Directors. ?In the absence of the President, the Vice President shall preside.Section 3. ? Duties of the Treasurer. ?The Treasurer shall be responsible for reporting all expenditures and assets of the Association at each meeting of the Association and Board. ? Working with the Director of Alumni Relations, the Treasurer shall prepare the annual budget for submission to the Executive Committee for review. ?Upon review, the budget shall be forwarded to the Board of Directors for final approval.?Section 4. ? Duties of the Secretary. ?The Secretary shall record the minutes of all Board, Executive Committee and Association meetings and conduct such correspondence as the Association President and/or Director of Alumni Relations shall direct.? Article IV. ? Director of Alumni RelationsSection 1. ?Duties. ?The Director of Alumni Relations is appointed by the President of Saint Francis University and reports to the Associate Vice President for Advancement.? He/she serves as the liaison between the University and the Association Board of Directors and Association members. ?His/her duties include, but are not limited to, serving as a contact and resource for Board and Association members, coordinating activities and programs of the Association, compiling lists of alumni interested in serving as future Board members and updating the Board on University policies, strategic plan, mission, goals, and programs.??Article V. ?Committees?Section 1. ?Definition. ? All Board members shall serve on at least one of the following standing committees: ?Executive, Nominating or Membership. ? The Executive Committee may create ad hoc committees or special interest groups as the need arises. ?Committees may consist of both Board and non-Board members. ?The chair shall be a Board member. ?Board members may attend meetings of committees on which they do not serve, but only committee members may vote. ? ??Section 2. ?Executive Committee. ?The Executive Committee is charged with ongoing leadership for the Board and for addressing matters that do not conflict with the responsibilities of the entire Board.??Section 3. ?Nominating Committee. ?The Nominating Committee is charged with collecting, reviewing and presenting candidates for membership on the Board of Directors and for Officers of the Board of Directors. The Nominating Committee maintains the list of qualified available candidates to inform the Executive Committee's process for making vacancy appointments.?Section 4. ?Membership Committee. ? The Membership Committee is charged with increasing the membership of the Association by promoting the Association to past, present and future members. ?The Membership Committee's work includes student involvement, alumni engagement and marketing matters.?Article VI. ?MeetingsSection 1. ?Order. ?Roberts Rules of Order shall prevail at all meetings of the Board of Directors and at the Annual Meeting of the Association.?Section 2. ?Annual Meeting. ?The Annual Meeting of the Association shall be held in Loretto, Pennsylvania during Alumni Weekend. ?Minutes shall be approved at the following meeting of the Board of Directors.?Article VII. ?ContributionsSection 1. ?Classes. ?There shall be two classes of contributing, tax-deductible membership: ?Annual and Life. Both annual and life contributing memberships apply to an individual alumnus/a. The contribution for married couples who are both alumni is 150% of the then-current individual contribution for both annual and life memberships. ?Article VIII. ?Amendments to the By-LawsSection 1. ?Proposition. ?Any Active member of the Association may propose an amendment to these By-Laws. ?Amendments to the By-Laws shall be submitted in writing to the Board.Section 2. ?Ratification. ?By-Laws can be amended by a two-thirds (2/3) vote of the Board of Directors present and voting at any meeting. Amendments must then be ratified by the Active members of the Association. Ratification shall be accomplished via mail or e-mail to all Active members whose mail or e-mail addresses are on file with the Alumni Office, circulated within one month after the meeting at which the Board of Directors approved an amendment. ?Ratification ballots shall be returned to the Alumni Office by a deadline no later than one week prior to the following Board meeting. ? If ratified by a majority of those Active members voting, the By-Laws shall be deemed amended.
Section 3. Emeritus Status.Former Members. Former members of the Board of Directors who have completed a minimum of twelve years of service and wish to stay involved in Board functions and activities shall be eligible to become Members Emeritus provided they maintain their active membership in the Association. Emeritus status is an honorary position that is only granted to former board members who are in good standing with the Association as well as the University, have demonstrated extraordinary service to the Association, and have been formally nominated and vetted.?Member Emeriti may contribute to Board functions and participate in Board meetings.? Emeriti do not make motions, vote or hold office, but are entitled to all other privileges of Board members.? Emeriti cannot receive compensation for services or expenses.A current sitting member of the board must submit a formal, written nomination on behalf of a former member for emeritus status. Said nomination should justify emeritus status for the former member in question, and outline the candidate’s contributions and achievement related to the Alumni Association while serving on the board. The detailed letter should refer to events, attendance, participation record, length of service or any other significant accomplishments. Contributions made outside of one’s role as a board member—service associated with non-Association groups, monetary donations made to the University beyond those to the Association, employment at the University—while greatly appreciated, should not be included in the nomination for emeritus status.This nomination letter must be sent to the Executive Committee and to the Director of Alumni Engagement. The Director of Alumni Engagement will verify that the nominee has served the minimum twelve years, is still an active member of the Association, and that the nomination is within two years of the nominee leaving the board. If the nominee meets these requirements, then the nominator will be allotted ten minutes at a quarterly meeting to support the nominee’s case for emeritus status. If the nominator cannot make it to the assigned quarterly meeting, then they will have the option to postpone their time to a later meeting, designate a proxy who will present in their stead, or prepare written supporting documents that the Director of Alumni Engagement will then provide to the Board of Directors.?Two-thirds of the sitting Association Board of Directors must vote to confer lifetime emeritus status. Once a decision has been made the President of the Board of Directors will notify the nominee of the result. At this time the former board member may decline receiving emeritus status; the board cannot force a former board member to accept emeritus status.?Emeritus status cannot be renounced by an individual once they have accepted it. A Member Emeritus cannot rejoin the board as a full member again after accepting emeritus status.?Board members cannot request emeritus status for sitting board members. Only once a board member has vacated the board and met the minimum qualifications can they be eligible to be considered for emeritus status.?Former board members cannot nominate themselves for emeritus status nor champion their own nomination in person, or otherwise, at a quarterly meeting. Nominations can only come from sitting board members on the behalf of former board members. While former members can request that sitting board members nominate them for emeritus status, sitting board members have the right to decline such a request.The University can revoke emeritus status for any individual whose actions are determined to be unbecoming of a Member Emeritus and shamefully represent the Alumni Association and Saint Francis University.
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